Dorset & Wiltshire Archery Association

County Officers and Representatives

The Association is managed by a County Committee in accordance with its Constitution and Policies which are available on this website. Not less than five members of the Committee shall constitute a quorum which must include two of the following; Chairperson, Honorary Secretary or Honorary Treasurer.

Standing Roles

The Committee consists of the following voluntary roles and those who hold these positions with the exception of the President are elected each year at the Annual General Meeting:

The President is an independent non-voting member of the Committee. They can be asked for their advice or opinions but they do not have a vote on Committee matters. They are responsible for chairing the election of the Chairperson at the Annual General Meeting. They, together with the Chairperson, represent the County at internal and external events.

The Executive

In case of emergency any two of the; Chairperson, Hon. Secretary or Hon. Treasurer shall have the full powers to act on behalf of the Association but must report such actions to the Committee.

The Chairperson is responsible for planning for the County’s future and managing the efficient running of the County day by day. They are responsible for health and safety and share this with all other Committee members. They are the contact for all the executive and Committee members and they organise, chair and prepare the agenda for Committee and general meetings. They, together with the President, represent the County at internal and external events

The Hon. Secretary is the official correspondence contact between the County and the clubs; between the County and the regional and national bodies also the public. They make sure minutes are taken and correspondence is dealt with and properly filed for future reference. The postal address of the Association is that of the Secretary.

The Hon. Treasurer is responsible for maintaining proper books and accounts so that a complete and accurate financial record is kept to the satisfaction of the Committee, the members and the Auditors as well as undertaking approved payments and grants.

The Committee

The County Affiliations Officer is responsible for collecting interim, half-year and annual membership fees from the Clubs for the County and for maintaining a database clubs in the Association, direct memberships and honorary members. This responsibility can fall under the Hon. Treasurer.

The County Archivist & Librarian keeps and catalogue any records of the activities supplied to them by members of the Association also an inventory any historical documents and artefacts. They provide access for authorised personnel to the archives. They also advise the Committee of any repairs and purchases that they think are required to improve the archive.

The County Barebow Representative promotes the participation of barebow archery throughout the County and maintains a link between the Barebow archery members and the Committee. They maintain links with ArcheryGB and other bodies in relation to barebow archery matters. They ensure that all barebow archery members have access to coaching and the opportunity to develop and progress in archery. They assist clubs in setting up barebow archery facilities within the County also establishing and maintaining the County barebow archery Championships. They are a Representative for barebow archers on the Committee.

The County Cadet & Forces Liaison Officer promotes the participation of cadet and H.M. Forces archery throughout the County and maintains a link between the cadet & forces archery members and the Committee. They maintain links with ArcheryGB, Help4Heroes rehabilitation and other bodies in relation to cadet & forces archery matters. They ensure that all cadet and forces have access to coaching and the opportunity to develop and progress in archery. They assist clubs in setting up cadet & forces archery facilities within the County also establishing and maintaining the cadet & forces archery Championships. They are a Representative for cadet & forces archers on the Committee.

The County Clout Representative promotes the participation of clout archery throughout the County and maintains a link between the clout archery members and the Committee. They maintain links with ArcheryGB and other bodies in relation to clout archery matters. They ensure that all clout archery members have access to coaching and the opportunity to develop and progress in archery. They assist clubs in setting up clout archery facilities within the County also establishing and maintaining the County clout archery Championships. They are a Representative for clout archers on the Committee.

The County Coaching Organiser (CCO) is responsible for coaching qualifications and renewals also planning coaching schemes for the County to ensure that all archers have access to a Coach. They ensure that coaching courses are run and that Coaches have the opportunity for development both within their current grade and to higher grades. They also arrange for help from inside or outside the County, when required, for the furtherance of development of coaching or individual archers or teams. They have a direct line of responsibility to the Regional Coaching Organiser and whilst a County responsibility ArcheryGB coaching staff support them. They are also a Representative for Coaches on the Committee.

See:

https://www.archerygb.org/coaches-judges-volunteers/find-a-judge/coaching-contacts/county-coaching-organiser-duties-and-responsibilities/

The County Development Co-ordinator (CDC) is an advocate for archery development in the County and acts as a facilitator to bring clubs together across the County so that they can discuss issues and ways in which they can work together as well as develop archery in the County. They help communicate ArcheryGB development news and keep ArcheryGB informed of County news and issues. As well as working with clubs they support schools and other groups that wish to offer archery. They have a direct line of responsibility to ArcheryGB development team and whilst a County responsibility ArcheryGB development staff support them.

See:

https://www.dwaa.org.uk/wp-content/uploads/2020/01/DWAA-CDC-role-outline-and-application-Mar19.pdf

The County Disability Officer maintains a link between disability archery members and the Committee and acts as a facilitator to bring disability archers together across the County so that they can discuss issues and ways in which they can improve accessibility as well as develop disability archery in the County. They maintain links with the County Safeguarding Officer, the County Team Manager, Region and ArcheryGB and other bodies in relation to disability archery matters. They ensure that all disability archery members have access to coaching and the opportunity to develop and progress in archery. They are a Representative for disability archers on the Committee.

The County Equipment Officer is responsible for maintaining an inventory of the shooting equipment, including its suitability for use, and County held assets also advising the Committee of any requirements for new or replacement of existing equipment. They provide access for authorised personnel to the County store. They also control the issue and return of the equipment including timing lights they also manage the stock of County medals and trophies.

The County Field Representative promotes the participation of AGB regulations field archery – distinct from English Field Archery Association (EFAA) and National Field Archery Society (NFAS) regulations archery – throughout the County and maintains a link between the AGB field archery members and the Committee. They maintain links with the Regional Field Representative, ArcheryGB and other bodies in relation to AGB field archery matters. They ensure that all AGB field archery members have access to coaching and the opportunity to develop and progress in archery. They assist clubs in setting up AGB field archery facilities within the County also establishing and maintaining the County AGB field archery Championships. They are a Representative for AGB field archers on the Committee.

The Judges’ Liaison Officer (JLO) advises the Committee on archery matters relating to judging, maintains links with all the judges in the County and the Judge Liaison Officer for the Region. They help clubs as needed to find Judges for competitions and are the point of contact for archery range registrations and assessments. They have a direct line of responsibility to the national Judging governing body. They are also a Representative for County Judges on the Committee.

The County Junior Representative maintains a link between the junior archery members and the Committee and is a Representative for juniors on the Committee. They maintain links with the County Safeguarding Officer, the Junior County Team Manager, the Regional Junior Representative, ArcheryGB and other bodies in relation to junior archery matters. They ensure that all junior archery members have access to coaching and the opportunity to develop and progress in archery also identifying potential team members.

The County Longbow Representative promotes the participation of longbow archery throughout the County and maintains a link between the longbow archery members and the Committee. They maintain links with ArcheryGB and other bodies in relation to longbow archery matters. They ensure that all longbow archery members have access to coaching and the opportunity to develop and progress in archery. They assist clubs in setting up longbow archery facilities within the County also establishing and maintaining the County longbow archery Championships. They are a Representative for longbow archers on the Committee.

The County Publicity Officer manages the social media platforms and web content also advises the Committee on press releases, issues press releases on stories about County archery and maintains links with club Publicity Officers.

The County Records Officer maintains the highest scoring junior and senior shooting records submitted by Association members and records any scores for awards. They advise the County Team Managers on those eligible to shoot for the County teams and advise County Tournament Organisers of current records held. They have a direct line of responsibility to the Regional Records Officer. They are also a Representative for club Records Officers on the Committee.

The two Regional Council Representatives (one of whom should normally be the County’s Hon. Secretary under GWAS clause 26) are elected each year at the Annual General Meeting to sit on the Grand Western Council as County Representatives. A deputy may be nominated for each elected Representative and the County retains its full voting power provided that at least one such Representative is present at the Council meeting (GWAS Clause 27).

See:

http://www.gwas.org.uk/wp-content/uploads/2017/03/GWAS-TORs-v4.pdf

The County Safeguarding Officer (CSO) is the first point of contact for any Club or direct member who has welfare concerns. They advise the Committee on any issues that may need policy reviews or disciplinary action. They have a direct line of responsibility to the Regional Safeguarding Officer and are concerned with monitoring our adherence to the Child and Vulnerable Adults Policies and with ensuring that all clubs have a Welfare Officer and maintain their Child Protection Policies. They are also a Representative for club Welfare Officers on the Committee.

See:

https://thecpsu.org.uk/resource-library/forms/job-description-regional-or-County-safeguarding-officer/

The County Scouting Liaison Officer promotes the participation of Scouting Movement archery throughout the County and maintains a link between Scouting archery members and the Committee. They maintain links with ArcheryGB and other bodies in relation to Scouting archery matters. They ensure that all Scout clubs have access to coaching and the opportunity to develop and progress in archery. They assist Scouting in setting up archery facilities within the County also establishing and maintaining the Scouting archery Championships. They are a Representative for Scouting archers on the Committee.

The County Schools Liaison Officer promotes the participation of Schools, Colleges and Universities archery throughout the County and maintains a link between Schools, Colleges and Universities archery members and the Committee. They maintain links with ArcheryGB and other bodies in relation to Schools, Colleges and Universities archery matters. They ensure that all school clubs have access to coaching and the opportunity to develop and progress in archery. They assist Schools, Colleges and Universities in setting up archery facilities within the County also establishing and maintaining the school archery Championships. They are a Representative for Schools, Colleges and Universities archers on the Committee.

The County Sponsor Liaison Officer is a single-point-of-contact for sponsor relationship matters and also any equipment orders from sponsors along with agreement negotiations and changes.

The County Archery Team Managers (Senior and Junior) oversee the formation and development of their teams. They liaise with the Committee, the County Coaching Organiser, the Records Officer, the Tournament Organiser and the Judge Representative and the Judge Liaison Officer. They maintain contacts with other County Team Managers in general and specifically within the Region to ensure the smooth and fair running of competitions. They are a Representative for County Team Members on the Committee.

The County Tournament Organiser (CTO) is responsible for organising County level competitions including the County indoor and outdoor competitions, arranging Judges and field teams, collecting scores and announcing results and records the holders of trophies also ensuring the return of trophies by the previous year’s winners.

The Training Centre Liaison Officer is a single-point-of-contact for the Training Centre relationship and a Representative for the Training Centre owner on the Committee.

The Webmaster maintains the County website and ensures compliance with all applicable laws and regulations. The Webmaster is the point of contact for all technical support and security on the Website.

Other Roles

The Association also has the power to fill a casual vacancies and may co-opt up to three additional Committee members as it may deem fit with a right to vote.

In addition to the standing Committee the Association can also set-up ad hoc Committees as it shall deem fit.

Volunteering

If you are interested and would like to see what is involved in volunteering, with expenses reimbursed, without any commitment please contact us via our Contact Form

https://www.dwaa.org.uk/contact-us/